Czech proof of accommodation for Czech Visa

If you are applying for any type of Czech visa / residency, you need to present a proof of accommodation or rental contract. Since you will not be giving your original contract you will have to make a legalized copy of the rental contract which can depending on the number of pages you have expensive ( 33 kč per page ) That is why we are recommending everyone to get a proof of accommodation.

Signatures and authorizations

Proof of accommodation should be signed by the legal owner of the property or it can be signed by the person representing them in which case you would have to provide the original Power of attorney or legal copy of the power of attorney. If you are a Non-EU citizen then the signature of the owner should be legalized.

If you are an EU-citizen, signature of the owner doesn’t need to be authorized unless you are applying for a Czech Permanent residency!

Duration of the proof of accomodation

If you are an EU-citizen duration of of the proof of accommodation doesn’t have a fixed period requirement.

Non-EU citizens’ duration of Czech residency/visa depends on the duration of the accommodation proof. For example, if your proof of accommodation is for 2 years, your long-term residency will be also for 2 years.

It is important to have an proof of accommodation for maximum period of time. According to he Czech immigration first long-term visa is issued for maximum 12 months from the date of approval. If you are hoping to get your fist visa for the maximum period of time, your accommodation proof should be for at least for 16 months because your visa approval process can take up to 4 months

Opening a bank account in the Czech Republic

After you come to the Czech Republic you will probably want to open a Czech bank account.

You would need to present your passport and another form of identification such as a driver’s license or identity card.  Most banks also ask for a residency certificate or work contract to prove your link to the Czech republic. We recommend EU citizens to obtain the Czech Temporary residency certificate which will make your process faster and it will also allow you to ask for a mortgage in the future and get a Czech credit card. Some Czech banks might require your job contract or income tax report for the purpose of getting a credit card or mortgage, so the Czech Temporary certificate makes your life in the Czech republic easier!

One of the most popular banks for foreigners is Fio, Air, and Equa bank where you can make an account free of charge.

Czech Republic signature authorization and legalization

Signature authorization is needed for signing specific documents and Power’s of attorney. With your signature authorization you confirm your identity.

For arranging signature authorization you don’t need to visit notary offices. The Czech post office has notary services called CZECH POINT. Authorization of the signature of one document cost 33 kč. You can arrange it at any post office and you should bring your passport and residency permit. The Czech post office has an appointment system and it is in English.

Here you can book your appointment for Czech Point service before you go to the post office: https://www.postaonline.cz/en/rezervace

After they call your number you should say at the window – Potřebuji úředně ověřit podpis.

Baby registration of foreigners in the Czech Republic

Registering a baby for EU citizens

A baby born in the Czech Republic whose parents are EU citizens should get a Czech temporary residency and the steps are following:

Step 1.
Arrange health insurance for a newborn if none of the parents has a permanent residency or EU citizen who is registered with public health insurance. This can be done with a health insurance provider in person.

Step 2.
Collect the birth certificate from the local registration office. It must be official and not a photocopy.

Step 3.
Apply for a baby’s passport and provide it to the immigration office before the deadline and get an appointment for the biometric procedure.

Step 4.
Skip this if you don’t have permanent residency.
With confirmation from the immigration office, register for health insurance, and get a temporary public health insurance card. Once you attach the permanent residency ID of the baby, you will get the permanent health insurance.

Step 5.
Visit the immigration office at the appointment date arranged through the biometric card.

Registering a baby for NON-EU citizens

A baby born in the Czech Republic whose parents are not EU citizens should obtain a Czech residency and the steps are following:

Step 1.
Arrange health insurance for a newborn if none of the parents has a permanent residency or EU citizen who is registered with public health insurance. This can be done with a health insurance provider in person.

Step 2.
Collect the birth certificate from the local registration office. It must be official and not a photocopy.

Step 3.
Apply for Czech family reunification residency at the immigration office. Be sure to ask what is the maximum deadline for attaching your child’s passport. According to law, the deadline can be 180 days.

Step 4.
Skip this if you don’t have permanent residency.
With confirmation from the immigration office, register for health insurance, and get a temporary public health insurance card. Once you attach the permanent residency ID of the baby, you will get the permanent health insurance.

Step 5.
Apply for a baby’s passport and provide it to the immigration office before the deadline and get an appointment for the biometric procedure.

Step 6
Visit the immigration office at appointment date arranged through the  biometric card.



If both parents have been living in the Czech Republic at least 1 year before the baby was born, they have a chance to get financial support which was 220 000 CZK before January 1, 2019. For parents whose babies were born after January 1, 2019, 300 000 CZK is given.

Letter from with heading Register subjektů is the scam letter

If you recently registered your new Czech company, you may have received this letter. Most newly registered companies The sender of the letter has heading Register subjektů- oddělení evidence právnických osob.

Most of the new registered company owners received the letter with during the May. The sender of the letter don’t mention the organization name and asks Czech company owners to pay registration and membership fee 1000 CZK

The registration office mentioned in the letter does not exist anywhere in any official public register of the Czech authorities. 

If you have already paid it or have intentions to pay it, you will face real problems!

The letter also states that the form is a partnership proposal and with your payment, you agree on all terms and conditions including automatically extended yearly services payments. So, they will keep sending you invoices each year for non existing services.

Our suggestion:

IGNORE THAT LETTER! All registration fees are already paid to Government authorities during your trade license registration and you are already registered at the public Business register.

Who can enter the Czech Republic from May 11.?

Czech republic announced the new rules of leaving and entering the country during coronavirus security measures. Not everyone can enter the Czech Republic. Only the following categories are allowed.

1- EU citizens

All EU citizens previously residing longer than 90 days in the Czech Republic (this does

not include a first entry

Conditions for entering :

 a) submission of a medical testing results certificate at entry (may be undergone on the Czech territory) + free movement limitation

within the Czech territory for 14 days after entering the Czech

Republic

 b) necessary quarantine measures after entry

Valid documents for entry (other than potential PCR test results)

temporary or permanent residence permit

OR

– confirmation of apartment ownership, lease or rent of property (or confirmation of accommodation in a dormitory)

PLUS at least one of these documents:

– health insurance card of a Czech health insurance

company – valid confirmation of study on the territory of CZ

– up-to-date confirmation from an employer proving the

duration of employment on the Czech territory is longer than 90 days

– up to date extract from the commercial, trade or similar register

2- Non – EU citizens

– all third country citizens with, as of 12. 03.2020, a permanent residence over 90 days or

a temporary residence

Conditions for entering:

 a) submission of a medical testing results certificate at entry (may be undergone on the Czech territory) + free movement limitation

within the Czech territory for 14 days after entering the Czech Republic

 b) necessary quarantine measures after entry

Valid documents for entry (other than potential PCR test results)

– temporary residence permit (long-term visa, long-term residence permit or permanent residence permit

How to arrange legal copy of original documents?

If you are applying for any type of visa in the Czech Republic, you will need to give many documents, for example, Work contact, Rental contract. Since you will not give the original one, you should make a legalized copy.

Making a legal copy of your document is easy. No need to visit the notary. You can do it at any post office. The service that you should choose is Czech Point, and it is called in Czech – Ověřování dokumentu and you should say at the window ‘potřebuje úředně ověřit listinu’.

If you want to have a document legalized, you don’t have to bring your own copy of the document: it will be copied (up to the maximum A4 format) by the post office personnel.

The cost of the post office service is about 33 kč per page. In case if you are able to leave the original documents to us, we can arrange legal copies from the post office.

Czech trade license or full-time employment?

Czech freelancer tax explanied

If you are hiring or looking for work in the Czech Republic, there are always questions regarding types of job contracts. Some companies prefer to hire someone under the Zivnostensky list while others prefer to hire people as full-time employees. Both types of employment have advantages, disadvantages, or even offer tax relief.

Czech employment taxes and taxes for freelancers

Typical full-time employee taxes, social security, and health insurance rates are higher than for Czech freelancers. To understand how this works, you must understand the three types of salaries: super-gross, gross, and clean. 

The difference between the super-gross and clean salary is 45%. Taxes, social security, and health insurance from a super-gross salary ( 34% ) are paid by the employer,  and the gross salary ( 11%) is paid by the employee. 

For example, if your clean salary is 55 000 CZK per month, then your super-gross salary is 100 000 CZK per month. Here is the detailed percentage of expenses of employee and employer:

TypeEmployer %Employee %
Health insurance9.04.5
Retirement insurance21.56.5
Employment insurance fund1.20
Sickness insurance2.30
Total34.011.0

A Czech freelancer’s tax, social, and health insurance payments are much less than the payments for full-time employees. Social tax for trade license holders is 2 544 CZK monthly, and public health insurance for trade license holders is 2 352 CZK per month.  

Czech trade license holders have a choice of different types of tax methods. Income tax is 15% from net income, and there is a 24 840 CZK tax discount for trade license employees.

The 60/40 calculation method  is the most common amongst freelancers in the Czech Republic. The collection of payment receipts or invoices from expenses is not necessary. This method means that you have a fixed  60% cost allowance and 40% income. 

For example, if your total gross income last year was 300 000 CZK,  then you calculate 300 000 – 60% cost allowance (fixed expenses) = 120 000 clean income. You will pay 15% tax on the 120 000 CZK, which calculates to 120 000 -15%= 18 000 (tax amount)- 24 840 (tax discount) = 0 CZK (final tax amount).

The advantage of hiring a freelancer with the Zivnostensky list is that the employer can completely deduct the salary payments from the taxes. At the same time, the employer can pay freelance workers a higher salary, as the employer won’t pay the  34% of tax, social security, and health insurance from the super-gross salary. Most employers offer higher salaries to freelance workers to support their social tax and health insurance payments.

After a three-month trial period, full-time employees are protected by Czech employment laws. All Czech employment taxes, social security payments, health insurance, and paperwork are then the full-time employer’s responsibility. The employee gets their clean salary after all tax deductions, and aren’t responsible for regular tax paperwork. Though full-time employees work for only one employer, they can also register a trade license for a side business, in addition to their full-time job.

Trade license holders do their own bookkeeping, pay their own social security and health insurance each month, and are responsible for calculating and filing for their annual tax refund. Unlike a traditional full-time employee, Zivno holders can have multiple partners or employers, as the work relationship between employer  and Zivnostensky list holder is more like a partnership. These contracts aren’t protected by employment law, and either side can cancel the cooperation at any time without any sanctions.

Getting mortgage, Czech maternity stay and paternity bonuses

Getting a mortgage is easier for full-time Czech employees than for Zivno holders. Most banks view full-time employees as more trustworthy, as they have a full-time job and stable income, while trade license holders can lose their work contracts or partners more easily.

Full-time employees have the right to 28 days of paid maternity leave. The amount of monthly financial support can range from 30 to 100%  of their salary from the previous 12 months. In most cases, Zivnostensky list holders don’t have the right to maternity leave, as few of them pay sickness insurance.

Czech employee card or freelancer visa?

Czech freelancer visa holders pay for their own social taxes, health insurance, and income tax.  As expats, these Zivno holders may not understand the Czech social insurance and tax system and can face some problems with late payments, wrong payments, and accrue debts on insurance. 

For that reason, visas are issued only in specific cases or when there is a high demand for freelancers within an industry, like for Native English speaking teachers with TEFL certificates. Freelancer visa holders can qualify for a different type of visa if they find full-time employment and receive an employee card, or if they begin studying and get a student visa.

The Czech employee card is the better option for Czech visa applicants who are employed full-time with their company. Their tax and insurance payments are paid by their employer, so the employee has no monthly tax responsibilities. However, it is not possible to switch your Czech employee card to a freelancer or business visa without staying in the Czech Republic continuously for five years.

Czech Zivno visa or Czech Freelancer visa

Czech freelancer visa (zivno)

Our Quick Guide to the Czech Visa Process

If you’re a non-EU citizen moving to the Czech Republic to find self-employment, you probably have heard that you will need to acquire a  long term visa. This type of visa is very common for people moving to the Czech Republic, but it can be quite confusing for people who aren’t familiar with the application process. 

Is it called a Czech Zivno visa or Czech Freelancer visa?

The long term visa is commonly referred to as a Czech freelancer visa, or Zivno visa. Typically, before you apply for your long term visa, you apply for and receive your work permit. In Czech, this work permit is called a  Zivnotensky list, hence the name “Zivno visa.”  Both of these terms, freelance visa and Zivno visa, mean the same thing.

The official, legal name is Czech long term business visa, and the purpose of stay is classified as “business.” This means that you are living in the Czech Republic to work on a freelance basis, and have a freelance work permit, which is also known as a Zivno. 

The Zivno visa is very common for TEFL trainees and English teachers from the US and other countries. Having this type of visa means that you invoice your employers each month, and are not a full-time employee for one company. 

How do I get my visa?

Your first visa application is  arranged by the Czech embassy, and the purpose of stay is the Czech trade license. 

The trade license, which you use to apply for your visa, doesn’t have the tax and commercial number, because it is completed in the following two steps:

1. Register for your Czech trade license for foreigners who don’t have a visa yet. Your trade license will be technically registered, but not activated until your Czech visa is approved. Zivno offices will register your trade license without tax number, and you then have 180 days to get your visa. You cannot legally invoice others for your services before your trade license is activated — which happens after your visa is approved. 

2. When your visa is approved and you collect your visa, you  must provide a copy of your visa to the Czech Zivno office within three days.  After that, your Zivno is activated and you can start working legally and invoicing your employers. 

During this time you should register with social tax and financial tax authorities.  If you are a US citizen, you should also register with the public health insurance office.

Renewing your visa and Zivno

The Zivnostensky list expires when your visa expires. So, it is important to extend both your visa and trade license before they expire.  The first Zivno visa is valid for up to 12 months,  after which it can be extended for another 24 months. When you apply for your visa extension, you  don’t need to go back to a Czech embassy. Visa extensions are completed in the Czech Republic at the Ministry of the Interior.

To extend your visa beyond one year, you cannot use the same bank letter you submitted for the initial visa approval. You must meet the required  income minimum to fulfill the Ministry conditions.

To avoid any issues with your visa and residency status, be sure to extend your Zivno as well as your visa and residency. If you don’t extend your trade license after your visa extension is approved and collect your biometric card, then your visa would be cancelled, because you don’t have an active trade license.

How to get a criminal clearance report?

If you want to apply for a Czech long-term visa,  get a Trade licence or register a company,  among other documents you should provide a criminal clearance report from your home country. If you are applying for a long-term visa you should also provide criminal clearance report from the country/countries in which you have resided continuously for more than 6 months in the last 3 years, or, in the absence of such a document, the applicant’s statement (Only for US citizen)  Certificates from criminal records are issued by the local police department in your home country. It should be officially translated to the Czech language and it might need an apostille or super legalization.

If you are US citizen you should make an appointment at the US embassy in the Czech Republic and sign an affidavit confirming you haven’t committed any crime. You can make an online appointment at the US embassy, they will provide the proper form to fill out and sign in person. The cost of an affidavit is 50 US $.

Need a criminal clearance report from the Czech Republic?