Czech Trade license of freelancer and information about taxes
Czech trade license of freelancer is a business status of a self-employed person with the ability to do several business activities. The person with a trade license will have a registered tax number and the same rights as the company registered in the Czech Republic.
There are 80 common activities that fall under one trade license. These activities don’t require any special education or university degrees. The most common activities for our clients include graphic design, IT and general consulting, foreign language teacher, sales, photography services, and event organizer. The trade license holder can participate in all 80 activities under one trade license and under tax number.
The most important conditions of obtaining the trade license are criminal clearance report from home country if the foreigner doesn’t have permanent residency in the Czech Republic. The full registration process takes 7 days.
Criminal clearance report
A criminal clearance report or temporary residency are not required for EU citizen.
A criminal clearance report form doesn’t exist in the US. So US citizen must provide an affidavit confirming you have not committed any crime. This is an affidavit that must be signed at the US embassy. Make an appointment online to visit the US embassy in the Czech Republic. They will provide the proper form to fill out and sign in person. The charge is 50 USD – https://cz.usembassy.gov/. For those who are still in the US, arrange an affidavit form at the nearest Czech embassy.
A Canadian criminal clearance report should be translated into the Czech language. Here are a list of official translators in Canada (Link) and it should have superlegalization stamp at Czech embassy. Please check the link. For Canadians who are already living in the Czech Republic, please contact the Canadian embassy.
Citizens of Australia, Brazil, and South Africa
Criminal clearance reports should be translated into the Czech language and must have Apostille stamp. Legal translations can be done for an additional fee in Prague.
Consent with the business address
Each trade license holders should have a business address. Renting an office is not necessary. It can be a so-called virtual or remote office. For those who already rent an apartment, the home address can be used as the business address. Ask permission from the landlord. Download the form which the landlord should sign here: Consent with business address
It is convenient and free, but most owners in Prague don’t want to give permission. Additionally, we can offer business addresses from our virtual business provider for 4000 CZK per year.
Social Tax and Health Insurance
EU citizens are registered at public health insurance and social tax after registration and activation of trade licenses.
Other nationalities’ trade license is activated and registered at social tax after they collect their Czech visas at the Czech embassy.
Since May 2016, US citizens must be registered at public health insurances. Other Non-EU nationalities should buy commercial health insurance according to the future period of stay. We are an official commercial health insurance provider of AXA.
Social Tax for trade license holders is 2544 CZK monthly which is minimum and it’s only for the first year. Public health insurance of VZP for trade license holders is minimum 2352 CZK monthly, also only for the first year. You might pay a difference after calculation of your final income for the previous year. The final calculation comes form your monthly clean income. Social insurance 29.2% , from clean monthly income. Health insurance 13.5% from clean monthly income.
Income tax or Annual tax report
Income tax for trade license holders is fair. The Czech trade license holders can choose various types of tax options. Income tax is 15% from net income and there is 24 840 CZK tax discount.
Method 60/40 is the most common. The collection of payment receipts or invoices from expenses is not necessary
It means a fixed 60% cost allowance and 40% income. For example, if total gross income for last year was 300 000 CZK, then 300 000 – 60% cost allowance( fixed expenses) = 120 000 clean income. 15% tax will be paid from 120 000 which means 120 000 -15%= 18 000 (tax amount)- 24 840 (tax discount) = 0 CZK (final tax amount). It is not possible to use Method 60/40 if your income is higher than 2 million.
In this example taxes will not be paid. This method is convenient and the best solution for EU citizens and EU family members(partner visa)
We don’t recommend this method for other nationalities who need to renew their visas or residency permits in the future because income proof if required if they don’t have at least 500 000 CZK. For the situation and calculation which was used above, other nationalities should use the method tax from the full amount for avoiding visa renewal rejections due to insufficient funds.
Please check more information about income proof calculation of MOI offices here.
Our services and fees are as follows:
Our complete service fee is 6 900 CZK.
Trade license registration including registration fees
Trade license activation
Registration with the social tax office
Registration with Public health insurance
Non-EU and non-US clients may have translation fees of criminal reports
Trade license for Third-country nationalities have expiration dates. Please, check.
Additional information about taxes :
Czech Solidarity tax starts from 1.5 million CZK. If your income is 2 million, you will additionally pay 7% from 500 000 CZK ( 2 million – 1.5 million ). You will become a VAT payer if your income( money you receive) is over 1 million in the last 12 months.
You will become a VAT payer if your income exceed 1 million in the last 12 consecutive months.
If you are invoicing Non-Czech companies, you should be registered for Light VAT. You should apply light VAT statements monthly. Please contact us for the accounting service packages.