Czech Trade license of freelancer and information about taxes

Czech trade license of freelancer is a business status of a self-employed person with the ability to do several business activities. The person with a trade license will have a registered tax number and the same rights as the company registered in the Czech Republic.

There are 80 common activities that fall under one trade license. These activities don’t require any special education or university degrees.  The most common activities for our clients include graphic design, IT and general consulting, foreign language teacher, sales, photography services, and event organizer. The trade license holder can participate in all 80 activities under one trade license and under tax number.

The most important conditions of obtaining the trade license are criminal clearance report from home country if the foreigner doesn’t have permanent residency in the Czech Republic. The full registration process takes 7 days.

Criminal clearance report

EU citizens

A criminal clearance report is not required for EU citizens who have temporary residency. Another option is providing a lease agreement for the last 5 months.

US citizens

A criminal clearance report form doesn’t exist in the US. So US citizen must provide an affidavit confirming you have not committed any crime. This is an affidavit that must be signed at the US embassy. Make an appointment online to visit the US embassy in the Czech Republic. They will provide the proper form to fill out and sign in person. The charge is 50 USD – For those who are still in the US, arrange an affidavit form at the nearest Czech embassy.

Canadian citizens

A Canadian criminal clearance report should be translated into the Czech language. Here are a list of official translators in Canada (Link) and it should have superlegalization stamp at Czech embassy. Please check the link. For Canadians who are already living in the Czech Republic, please contact the Canadian embassy.

Citizens of Australia, Brazil, and South Africa

Criminal clearance reports should be translated into the Czech language and must have Apostille stamp. Legal translations can be done for an additional fee in Prague.

Consent with the business address

Each trade license holders should have a business address. Renting an office is not necessary. It can be a so-called virtual or remote office. For those who already rent an apartment, the home address can be used as the business address. Ask permission from the landlord. Download the form which the landlord should sign here: Consent with business address
It is convenient and free, but most owners in Prague don’t want to give permission. Additionally, we can offer business addresses from our virtual business provider for 5200 CZK per year.

Social Tax and Health Insurance

EU citizens are registered at public health insurance and social tax after registration and activation of trade licenses.
Other nationalities’ trade license is activated and registered at social tax after they collect their Czech visas at the Czech embassy.
Since May 2016, US citizens must be registered at public health insurances. Other Non-EU nationalities should buy commercial health insurance according to the future period of stay. We are an official commercial health insurance provider of AXA.
Social Tax for trade license holders is 2544 CZK monthly.  Public health insurance of VZP for trade license holders is 2352 CZK monthly.

Income tax or Annual tax report

Income tax for trade license holders is fair. The Czech trade license holders can choose various types of tax options. Income tax is 15% from net income and there is 24 840 CZK tax discount.
Method 60/40 is the most common. The collection of payment receipts or invoices from  expenses is not necessary
It means a fixed  60% cost allowance and 40% income. For example, if total gross income for last year was 300 000 CZK, then 300 000 – 60% cost allowance( fixed expenses) = 120 000 clean income. 15% tax will be paid from 120 000 which means 120 000 -15%= 18 000 (tax amount)- 24 840 (tax discount) = 0 CZK (final tax amount).

In this example taxes will not be paid. This method is convenient and the best solution for EU citizens and EU family members(partner visa)
We don’t recommend this method for other nationalities who need to renew their visas or residency permits in the future because income proof if required if they don’t have at least 500 000 CZK.  For the situation and calculation which was used above, other nationalities should use the method tax from the full amount for avoiding visa renewal rejections due to insufficient funds.
Please check more information about income proof calculation of MOI offices here.

Our services and fees are as follows:

Our complete service fee is 6 900 CZK.

It includes:

Trade license registration including registration fees

Trade license activation

Registration with the financial tax office

Registration with the social tax office

Registration with Public health insurance

Non-EU and non-US clients may have translation fees of criminal reports
Trade license for Third-country nationalities have expiration dates. Please, check.